Acrobat lets you add a header and footer throughout a PDF. Headers and footers can include a date, automatic page numbering, Bates numbers for legal documents, or the title and author. You can add headers and footers to one or more PDFs.
While your documents will be comprised of a certain number of pages, if you. The actual content you want to share, not the literal number of pages in your PDF. Oct 19, 2017 - This post offers guides on how to add add page numbers to PDF on Mac or add page label to PDF on Mac including the latest macOS 10.14.
You can vary the headers and footers within a PDF. For example, you can add a header that displays the page number on the right side of odd-numbered pages, and another header that displays the page number on the left side of even-numbered pages. When adding Bates numbering, you can set the number of digits, the starting number, and the prefix or suffix to be appended to each Bates number.
You can define and save your headers and footers to reuse them later, or you can simply apply a header and footer and forget it. After applying a header and footer, you can edit, replace, or delete it in the PDF. You can also preview headers and footers before applying them and adjust the header and footer margins so that they don’t overlap other page content.
Add headers and footers, with no document open (Windows only)
Updating applies to the most recently addedheader and footer set.
Note:
This process applies only to headers and footersadded in Acrobat 7.0 or later.
Note:
This process applies only to headers and footersadded in Acrobat 7.0 or later.
Add a Bates numbering header or footer (Acrobat Pro)
Bates numbering is a method of indexing legal documents for easy identification and retrieval. Each page of each document is assigned a unique Bates number that also indicates its relationship to other Bates-numbered documents. Bates numbers appear as headers or footers on the pages of each PDF in the batch.
The Bates identifier is referred to as a number, but it can include an alphanumeric prefix and suffix. The prefix and suffix can make it easier to recognize the central subject matter of the files.
Note:
Bates numbering is unavailable for protected or encrypted files and some forms.
When designating documents for Bates numbering, you can add PDFs, and any non-PDF files that can be converted to PDF. The process converts non-PDF file types to PDF, and then adds Bates numbers to the resulting PDF.
Before you begin, be sure that you know the lastapplied Bates number in the series.
Note:
To search for Bates-numbered PDFs in a PDF Portfolio, open the PDF Portfolio and enter all or part of the Bates number in the Search box on the PDF Portfolio toolbar.
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Important Information about Techniques
See Understanding Techniques for WCAG Success Criteria for important information about the usage of these informative techniques and how they relate to the normative WCAG 2.0 success criteria. The Applicability section explains the scope of the technique, and the presence of techniques for a specific technology does not imply that the technology can be used in all situations to create content that meets WCAG 2.0.
Applicability
This technique relates to:
User Agent and Assistive Technology Support Notes
See User Agent Support Notes for PDF17. Also see PDF Technology Notes.
Description
The objective of this technique is to help users locate themselves in a document by ensuring that the page numbering displayed in the PDF viewer page controls has the same page numbering as the document. For example, Adobe Acrobat Pro and Reader display page numbers in the Page Navigation toolbar. The page number format is specified by the /PageLabels entry in the Document Catalog.
Many documents use specific page number formats within a document. Commonly, front matter is numbered with lowercase Roman numerals. The main content, starting on the page numbered 1, may actually be the fifth or sixth page in the document. Similarly, appendices may begin with page number 1 plus a prefix of the appendix letter (e.g., 'A-1').
Authors should make sure that the page numbering of their converted documents is reflected in any page number displays in their user agent. Consistency in presenting the document's page numbers will help make navigating the document more predictable and understandable.
As an example, if /PageLabels has not been provided to describe the page number formatting, the page numbering scheme will not be reflected in the Page Navigation toolbar in Adobe Acrobat Pro or Reader. This toolbar displays the page number in a text box, which users can change to move to another page. In addition, users can select the arrows to move one page up or down in the document. The toolbar also displays the relative page number location. In the image below, the default display indicates the user is on page 1 of 4 pages.
A more direct way of going to a page is to use the shortcut for the View > Page Navigation > Page menu item. On Windows, this shortcut is 'Ctrl + Shift + N'; on Mac OS, it is 'Cmd + Shift + N'. This brings up a dialog box to go to a specific page number.
ExamplesExample 1: Editing PDF page number formatting specifications using Adobe Acrobat 9 Pro
This example is shown with Adobe Acrobat Pro. There are other software tools that perform similar functions. See the list of other software tools in PDF Authoring Tools that Provide Accessibility Support.
The example document converted from Microsoft Word 2007 has 4 pages, numbered i, ii, iii, 1. The image below shows the Word document with lowercase Roman numeral page numbering specified In Word using:
In this document, a new section has been created with page numbering beginning with Arabic numeral 1 on the fourth page of the document. The document was then converted to PDF from Word.
In Adobe Acrobat Pro, Select View > Navigation Panels > Pages. The following image shows the page thumbnails in the Pages panel and the Page Navigation toolbar. Both the thumbnails and the toolbar use Arabic page numbers.
To correct the page numbers:
The following image shows the Page Numbering dialog and selections.
Follow the same process to change the fourth page number to Arabic numeral 1.
The following image shows the correct page numbers for the 4 pages. Note that page iii is selected in the Pages panel and the Page Navigation toolbar shows iii in the text area. In addition, the relative location in the document is shown at the right of the toolbar: '(3 of 4).'
This example is shown in operation in the working example of specifying page numbers in a document converted from Word (Word file) and working example of specifying page numbers in a document converted from Word (PDF file).
Example 2: Specifying page numbers using the /PageLabels entry
The following code fragment illustrates code that is typical for specifying multiple page numbering schemes in a document.
The example below is for a document with pages labeled:
This numbering scheme requires 3 page-label dictionaries (for lowercase Roman, Arabic, and prefixed numbers)
Page labels are specified as follows:
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Expected Results
If this is a sufficient technique for a success criterion, failing this test procedure does not necessarily mean that the success criterion has not been satisfied in some other way, only that this technique has not been successfully implemented and can not be used to claim conformance.
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